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This page describes the DUNE Shipping checklists which must be filled out when one needs to ship DUNE components to the warehouse in Rapid City, SD (or even directly to SURF).
Contents
Section Description Packing checklist to register your shipment box in the HWDB Pre-shipping checklist to notify the FD Logistics team and generate a shipping QR-code Shipping checklist to send shipping docs to the FD Logistics team and request for the final shipping approval In-Transit checklist to update location of your shipment Receiving checklist to be filled when shipment arrives its final destination
The two apps and word documents
Five checklists and its menu page
Tapping Shipment Tracker in the home page takes you to the shipping checklist menu page as shown below:
We’ll go through each of the five checklists in the following sections. In general, all provided information persists through out the entire shipping process, so that one could resume the process from anywhere, as long as you don’y logout from the app or kill the app.
When you need to refresh the provided information, e.g., to start to prepare for a new shipment, come to this menu page and tap the Remove Shipment Info button.
Packing checklist:
This checklist will prepare you to assign a PID to your shipment box, while making links from the assigned PID to each of your sub-components that are contained inside of your shipment box.
Cation: If your shipment box already has its PID assigned and has links to its contents (sub-components), please skip this checklist and start from the Pre-shipping checklist.
You should already know what the Component Type of your shipment box is and should have a list of PIDs for your sub-components (the contents of your shipment box) before proceeding.
Packing checklist - Step 1:
Tap the Select a Component Type button. This will take you to PID Display session to let you select the Component Type of your shipment box.
Packing checklist - Step 2:
Once you select a Component Type in PID Display, you will be taken back to the Packing checklist. At this point, the selected Type ID and its Name should be displayed as seen below.
There should be also an additional table that shows the expected sub-component names (functional positions). You need to select the corresponding PIDs for each of these sub-components. To do this, you could either select them via PID Display or scan QR-codes that might be attached to each of the sub-components using the iPad’s camera.
Packing checklist - Step 3:
Once you select PIDs for all of your sub-components, tap Register this shipment box in the HWDB button. This will request the HWDB to assign a new PID to your shipment box and make the requested links to your sub-components.
When everything goes well, you should be seeing a message in red, stating that a new PID has been assigned as seen below.
Pre-shipping checklist:
The goal of this checklist is to:
- gather information about your shipment and notify the FD Logistics team
- and generate a DUNE Shipping Sheet that contains the corresponding QR-code.
Pre-shipping checklist must be completed before filling out shipping checklist.
Also, background colors of unfilled boxes are in light pink initially. And the app won’t let you proceed as long as in light pink. They become white once they are filled out.
Pre-shipping checklist - Step 1:
Start pre-shipping checklist by selecting the unique PID for your shipment box by tapping Tap here to select the PID button. This will again take you to PID Display session to let you select a PID.
Once you select a PID of your shipment box, you should be seeing a screen as shown below:
If they appear to be correct, answer “CORRECT” to the question by checking the box, whose background color will then turn into white.
Shipping checklist:
In-Transit checklist:
In normal shipping procedure (i.e., shipping to the warehouse and eventually to SURF), this checklist should be skipped.
The purpose of this checklist is only to update location information of the selected PID, which does not necessarily correspond to a shipment box, but any component. So when you only need to upload location of a component (e.g., relocating a component within underground SURF), you could use this checklist to update its location.
In-Transit checklist - Step 1:
Unless you have continuously worked from the pre-shipping (and/or shipping) checklist, it starts by scanning a QR-code. Once a QR-code is properly scanned, it should display a list of sub-components, if any, and its location history, if any, as shown below.
In-Transit checklist - Step 2:
Here, select a location (usually your current or latest), along with your local time, which is auto-translated into the US Central Time. Tap Update Location button to record the information in the HWDB.
Receiving checklist:
The purpose of this checklist is to update location information of both your shipment box and its contents, and remove the links from your shipment box to its sub-components. It will also notify its arrival to the POC person at the end.
Receiving checklist - Step 1:
Just like In-Transit checklist, it starts by scanning a QR-code. Once a QR-code is properly scanned, it should display a list of sub-components, if any, and its location history, if any, as shown below.
Receiving checklist - Step 2:
Again just like in In-Transit checklist, select a location (usually your current or latest), along with your local time, which is auto-translated into the US Central Time. Tap Update Location button to record the information in the HWDB.
Notice that this will update not just the location of your shipment box, but all of your sub-components as well.
Receiving checklist - Step 3:
Tap Remove links to un-do the links from your shipment box to your sub-components.
If you don’t do this, your sub-components will not be able to link to their real parent(s) when you start to assemble them!
Receiving checklist - Step 4:
Tap Email to sen its arrival notification to the POC person.
This completes the shipping procedure.
